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Do bumblebees swim or fly? 

Paper Tiger Safari

One of the most rewarding parts of being associated with educators and care providers is that we sometimes get to visit clients on-site. It’s really great for a number of reasons. (1) we get to meet our customers face-to-face, (2) we get to see the fun places they have built to nurture children, (3) we can take snapshots of all the paper they use to manage their centers.

We don’t always remember to ask, but when we do, it always sparks a fun conversation where we talk about how BumbleBee Childcare Software can simplify and speed things up. Below are some of our favorites and they are representative of the many different filing systems that people use.

Child Care Enrollment Registration Applications Management

This montessori had a very tidy system for moving things from interest, to waiting list, to enrollment. But this one site was shuffling a lot of paper with approximately 10 applications per week.

Inbox Piles of Paper Child Care Administrative Nightmare

At this site, there was a getting things done approach with inboxes where applications would land before they would be more permanently filed.

Child Care Application Management with Sticky Notes and Binders

This one was pretty straightforward first-first-out binder approach, what struck us was the extensive use of sticky notes to organize follow-ups (e.g., phone calls, offer extended, calls to check on status). We introduced family notes to address this need. Now directors have one place to keep all notes records right next to the family record. Also, this is a multi-site organization, and this is their waiting list file for just one of their sites.

Paper Enrollment Processes Child Care

This locations was showing me how they figure out and tally up all of their openings. They have full-week as well as part-week children, so when someone calls to ask for an opening, they spread these out on the desk and manually find openings. We solved that in BumbleBee by providing you with dynamic tables that work just like it would if you built beuatiful custom spreadsheets.

Replace Paper with Online Applications and Registration

This client had to move from multiple binders, to one large file drawer. They have an extensive waitlist with sophisticated system for setting priorities. We take care of priorities automagically, so you don’t have to start taking class in library science to manage childcare enrollment.

Child Care Waiting List First In First Out

This one falls into simpler is better and would probably be what my waiting list system would be if I had the right stuff to be a childcare director. Admittedly, it is not fancy, but could get the job done if you had a small waiting list or needed a holding pool until you moved to a spreadsheet. Of course, we can keep everything organized for you so you don’t have to type all of those applications into BumbleBee.

Goodbye Paper Enrollment Applications Shredding BumbleBee Childcare Administrative Software

And I saved the best for last. It is a BumbleBee client throwing their giant pile of paper applications in the shredding bin!

It’s never too late for you to send us your shots. If you want to show off your system, please send them along to

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Jeff is the Director of Marketing and Co-founder of BumbleBee Childcare Software. He lives in Cambridge, MA, in the United States. You can hear more from Jeff on Twitter and Google +.

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